Location: Hauppauge,NY, USA
MRF Review and Verification: Receive and review Material Request Forms (MRFs) to ensure accuracy and consistency with work orders, part numbers, quantities, addresses, and points of contact. Add validated requests to the Supply Chain spreadsheetVendor Evaluation and Quotation: Review vendor quotes and proposals, comparing costs and lead times. Conduct research to identify the best pricing and lead times for the requested items on the MRFRFQ Coordination: Request and monitor Request for Quotations (RFQs) to gather competitive pricing and terms from suppliers. Verify stock availability with suppliers and update the team accordinglyProposal Creation: Attach all relevant documents such as quotes, specifications, proof of delivery (POD), invoices, or alternative products to the work orders (WOs) and communicate lead times or any issues to the teamsOrder Placement and Tracking: Place orders upon receiving proposal approvals. Add order confirmations to documentation and include notes in WOs to alert the team about the material being ordered and provide estimated delivery dates (EDDs)Purchase Order Management: Respond to supplier requests for purchase orders. Update WOs with tracking information and inform the Customer Service Representatives (CSRs) and relevant teams. Communicate and explore alternatives when suppliers fail to deliver within the estimated timeRMA Processing: Obtain Return Merchandise Authorization (RMA) numbers from suppliers for product returns. Coordinate with CSRs and reception for any labeling requirements. Complete internal UPS forms and add them to the WOsData Management: Update the Supply Chain spreadsheet with costs and gross profit information. Regularly add all MRFs to the spreadsheet, review MR forms for inconsistencies, and initiate the process of sourcing the required materials. Contact suppliers to inquire about stock availability and provide links to possible suppliers. Maintain accurate tracking information in WOs and follow up with suppliers regarding quote requestsStrong attention to detail and ability to identify inconsistencies Proficiency in procurement software and toolsExcellent communication and interpersonal skillsAbility to multitask and prioritize in a fast-paced environmentStrong problem-solving and analytical skillsKnowledge of inventory management systems and tracking toolsAbility to collaborate effectively with cross-functional teamsFamiliarity with billing and invoicing processesMedical, Dental and Vision401 (k) Retirement savings plan (company match)Paid vacation, sick/personal time and floating holidaysWe are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.#J-18808-Ljbffr