Senior Contracts Administrator
Join our dynamic global staffing and professional services organization! Aleron Group has been an industry leader since 1957. Our companies, Acara and Acara India, Broadleaf, Lume, TalentRise, and Viaduct all, in their own way, specialize in developing and creating total talent solutions, workforce management, IT services, and more. In addition to the solid and trusted partnerships we develop with our clients, we are committed to promoting social justice, community engagement, and economic empowerment in the communities we serve.
At Aleron, we believe that the right candidate can make a real difference for a company, and the right company can make a real difference for the candidate. Our organization strives to support a global workforce of talented, hardworking professionals like you. As a Senior Contract Administrator, you'll play a pivotal role in ensuring the smooth operation of our contractual processes to safeguard the interests of both our company and our clients.
Job Summary
Aleron is seeking an experienced Senior Contract Administrator to oversee and manage the lifecycle of contracts within our organization and maintain responsibility for the review and administration of contracts, sample agreements contained in requests for proposals (RFPs), leases, etc. Reporting to our General Counsel, the Senior Contract Administrator will collaborate with cross-functional teams to facilitate the negotiation, execution, and administration of contracts, ensuring compliance with company policies and legal requirements. This position offers an exciting opportunity to work in a fast-paced environment, interact with stakeholders at all levels, and contribute to the success and growth of our global operations.
Essential Duties and Responsibilities
- Manage the end-to-end contract lifecycle, including drafting, reviewing, and negotiating contracts, amendments, and renewals.
- Provide detailed reviews, analyses, and recommendations for RFPs, contracts, purchase orders, and leases to ensure accuracy, legality, and responsiveness to requirements
- Draft agreements and amendments for customer and supplier agreements for all service lines
- Collaborate with internal stakeholders, including legal, finance, sales, and operations teams, to gather necessary information and facilitate contract negotiations
- Act as a primary point of contact for external parties, including clients, vendors, and partners, to address contract-related inquiries and resolve issues
- Clarify/explain contractual requirements to suppliers and vendors as necessary
- Develop and maintain contract templates, standard operating procedures, and best practices to streamline contract management processes
- Create, compile, review, and maintain databases of document files for all contracts
- Prepare correspondence requests for modification and/or clarification, identify contractual deficiencies, and other issues
- Perform analysis of Suppliers certificates of insurance for adherence to contractual requirements; correspond with Suppliers as necessary to achieve full compliance
- Manage activities and duties of support staff as needed and assist others in the Legal Department with overall job duties as required
Other Duties:
- Participate in special projects or assignments as required
Qualifications and Skills:
Required:
- 3+ years of experience in contract administration, preferably in the staffing/contingent workforce industry
- In-depth knowledge of typical contractual terms, contract management principles, and best practices
- Proven experience in drafting, reviewing, and negotiating a variety of contracts, including master service agreements, statements of work, and confidentiality agreements
- Strong analytical skills, with the ability to assess contract terms, identify risks, and propose solutions
- Excellent communication and interpersonal skills, with the ability to effectively collaborate with internal and external stakeholders
- Detail-oriented mindset, with a focus on accuracy and quality in contract documentation and administration
- Proficiency in contract management software and Microsoft Office Suite (Word, Excel, and PowerPoint), especially with redlining and tracking changes in Microsoft Word
- Ability to work independently with minimal supervision and manage multiple priorities in a fast-paced environment
- Flexibility to adapt to changing business needs and work effectively in a global, multicultural environment
- Candidates must be highly organized, self-motivated, willing to accept direction, have strong oral and written communication skills, and possess the capacity to work in a deadline-oriented, fast-paced environment
Preferred:
- Prior experience in staffing, professional services, or similar industry.