Second Executive Assistant to CEO - Marketing & Communications Firm
: Job Details :

Global financial services public relations firm is looking for a personable and professional Executive/Personal Assistant to support the CEO immediately. This is an incredible opportunity for someone who wants to be a true right hand and has a work hard, play hard mentality. The CEO needs someone who works well under pressure, but who is also professional and personable. The firm represents hundreds of well-known, mid-sized and entrepreneurial businesses and is committed to the success of each of their employees. This position requires 4 days on-site and traditional business hours from 8:30AM 5:30PM but must be flexible with a 24/7 mentality.

• The salary is up $130K - $160k + Bonus and medical benefits, and other perks.

Responsibilities:

• Interact with clients, associates, and colleagues with the upmost professionalism
• Responsible for heavy calendar and schedule management
• Create detailed travel itineraries, including domestic and international travel, hotels, ground transportations, etc.
• Function as the gate keeper to internal and external colleagues and clients
• Being the point person for coordinating meetings and working with all internal team members
• Prepare and organize decks for new business presentations and maintain legal documents
• Ensure that expenses are properly allocated and submitted in timely manner
• Working cross functionally with other team members and account leads to coordinate and streamline information and schedules
• Personal Assistance to the CEO (+ her family) as per needed (ex: global travel arrangements, personal errands, ad hoc projects, etc.)

Required Qualifications:

• Available to be in the office 4x a week and flexible to be in as per executives
• Bachelor s Degree
• Administrative experience in Financial services a must
• 7+ years of administrative experience required
• Familiarity working with global teams
• Work independently and collaboratively
• Proficient in PowerPoint, Outlook, Excel, and Word
• Global travel management; Private aviation a plus
• Working with the upmost confidentiality
• Strong verbal, written and interpersonal skills

If you meet the required qualifications and are interested in this role, please apply today.

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