Receptionist- Contract
Essential Duties and Responsibilities:
- Greet and escort all guests, including clients and vendors visiting the premises; Enter all incoming guests and vendors into building security system
- Answer the main phone line and forward calls to their appropriate recipients
- Distribute incoming mail and preparing outgoing mail and packages
- Maintain the conference room calendars and prepare the room for meetings
- Oversee office inventory and order supplies as needed
- Interact with vendors
- Interact with building staff for any repairs
- Prepare and process invoices through internal system and department credit card
As Needed:
- Assist with travel arrangements (i.e. hotels, flights, and car service)
- Assist with expense reports
- Assist with filing of confidential documents
- Ad hoc projects for various departments
- Possibility to take on more responsibilities based on experience level
Professional Qualifications and Business Competencies:
- Knowledge and application of Microsoft Office products
- Strong written and verbal communication skills
- Good interpersonal skills as the first point of contact for all employees and guests
- Detail-oriented and strong organizational skills
- Ability to multitask and prioritize ongoing requests