Location: Astoria,NY, USA
WHO WE ARE: We are a national event planning and production company whose unique and award-winning special event visioning, design, and implementation abilities are sought after by Fortune 500, Non-Profits, Marketing, Advertising, and PR Agencies, political campaigns, and venues.We take simple but elegant ideas and complex concepts and then manifest them into highly crafted yet scalable public and private events. Our firm maintains a lifelong belief in the power of special events as the most effective means to engage, inspire and inform people who come together and experience our productions.CHIEF OBJECTIVES OF THIS POSITIONThe Creative Services Production Coordinator acts as the hub of the Creative Services wheel. This candidate will assist the Creative Services Team in fulfilling all required labor and materials for each project, and will directly assist the Director of Production with the management of congruent projects. The Production Coordinator will maintain a positive attitude that promotes teamwork within the Company and a favorable image of the Company.Reports to: Director of Production - CRSReporting Responsibility: Director of Production - Creative Services, CRS Project Managers, and Finance. Key Accountabilities:The creation and confirmation of Crew Calls as directed by Project Managers, and Creative Services Director of Production.Sourcing and purchasing of construction materials, including lumber, metal, hardware, and finishing materials as directed by Project Managers.Coordinate Purchase Orders and company Amex reports.Assist the Director of Production with profitability reconciliation.Tasks & Responsibilities:Efficiently organize one's daily scheduled activities while prioritizing workload as it relates to secured projects. Act as an internal extension of Project Managers and Build Leads as assistance is needed. This may include attending site visits, gathering quotes from vendors, or overseeing the packing of a project onto a truck.Clearly communicate details and changes that arise between the conceptual and physical build stages to the Project Manager and Director of ProductionMaterial Sourcing:Crew Assembly.Meeting Facilitation:Marketing. JOB QUALIFICATIONS:Excellent oral and written communication skills: Must be able to read complex and detailed notes and be able to ensure all instructions have been met. Highly organized across multiple systems with the flexibility to jump between projects as needed. Must be punctual, have great attendance, and highly attuned to strict deadlinesDetail oriented with ability to adopt and embrace existing systems of organizationsFlexible: Ability to adapt quickly to changes in prioritiesDesire to learn, develop, grow skill sets, and advance within the companyAbility to travel when requiredRequired 2-5 years experience in events, an agency setting, scenic, carpentry, or related field. A working knowledge of the following systems a plus:Google Office SuiteCopper CRM softwareFlex Rental Solutions Ability to read and follow directions, blueprints/schematics, and renderings or sketchesWe Offer:Competitive salaryMedical, Dental, and Vision InsuranceSupplemental Medical Reimbursement PlansPaid Time Off & Paid Holidays401k Plan with employer matchFree Retirement Planning ConsultingShort-term & Long-term Disability Income Protection BenefitsLife Insurance for Teammates and FamilyEmployee Assistance ProgramRecognition & Reward ProgramPerks Discount ProgramsWellness ProgramsWe have designed & built our culture around a set of core values. We look for candidates who embody those values and will help bring them to life through their work. As part of the interview process, we share those values with candidates and actively search for people who will thrive in our environment. OUR PURPOSE: Wizard Studios exists to create events and experiences that leave an indelible impression on your audience.OUR MISSION: Partnering with you to consistently deliver creative and technical excellence. Reputations are always on the line.OUR BRAND PROMISE: Since 2002, exceeding expectations to ensure you hire us again!CORE VALUES:WORKING TOGETHER - Teamwork across all departments maximizes our collective impact to inspire, challenge, and support each other to be our best and sustain our effort. INNOVATION - Solve unique problems with unique solutions. ZEAL - Anticipate people's expectations and strive to consistently over-deliver on our promises. AMBITION -Passion for what you do makes us a great place to work. RESPECT - Open communication kindly delivered. DEPENDABLE - Don't just solve problems, work to actively prevent them! Wizard Studios is an equal opportunity employer committed to diversity and inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration without regard to race, color, gender, gender identity or expression, sex, sexual orientation, transgender status, gender dysphoria, national origin, age, religion, disability, military and veteran status, marital or parental status, citizenship status, genetic information or any other factor which cannot lawfully be used as a basis for an employment decision. We require applications to be completed online. Please visit for more information.