Procurement and Contracts Operations Specialist
Job Overview:
Our client, an esteemed financial services firm, is seeking a Procurement Management Operations Specialist. This role is critical in ensuring the accuracy and efficiency of contract management process and will manage special contract and vendor projects and act as a liaison between clients, vendors, and internal teams.
Key Responsibilities:
- Handle the entire contract delivery process for a portfolio of client contracts from start to finish.
- Serve as the main point of contact between clients, vendors, and colleagues, facilitating collaboration and achieving objectives.
- Maintain contracts and proposals within the Conga contract lifecycle management system (CLM).
- Act as a client representative during contract development and negotiation phases.
- Partner with the client s legal team to ensure smooth contract communication and management.
- Translate contract terms into understandable language for non-specialists, addressing risks and client concerns.
- Review and validate contract language before it is submitted for executive and client/colleague approval.
- Draft documents and routine correspondences with high attention to detail and accuracy, creating new client communications as needed.
- Manage deadlines and provide ongoing status updates to managers and clients about items in the pipeline.
- Regularly summarize key projects and contracted vendors/consultants.
- Coordinate with accounts payable and clients on new contracts, guiding on invoices and reconciling them against contracts.
- Assist with various special projects and additional assignments as required.
Qualifications:
- Direct experience managing contracts and agreements is essential.
- Exceptional interpersonal communication skills, with the ability to interface effectively with senior-level clients and colleagues, both verbally and in writing.
- Capability to handle multiple projects simultaneously and prioritize tasks effectively using sound judgment.
- Ability to maintain professionalism and a positive attitude in a fast-paced environment.
- Motivated, efficient, proactive, with a customer service-oriented mindset.
- Strong relationship-building skills with both internal contacts and external clients.
- Excellent organizational skills and attention to detail, with superior professional writing abilities.
- Ability to follow processes, uphold policies and procedures, and think creatively when solving problems.
- Ability to work both independently and as part of a team.
- Capability to protect confidential and proprietary information of the firm.
- Proficiency with the MS Office Suite, including Word, Outlook, and Excel (specifically, a working knowledge of pivot tables, basic formulas and functions, and formatting), as well as Adobe Acrobat.
- Experience with contract management systems is a plus (such as Conga, Juro, ContractWorks, PandaDoc, etc.).
- Experience with IT agreements is advantageous but not required.
- Previous experience in a professional service, procurement, or law firm setting is preferred.
Additional Benefits:
- 100% Free, Company Paid Gealth, vison, and dental insurance, 401K plan with company match, Generous PTO and paid holidays, Hybrid work environment, Health Club / Gym reimbursement and more.