Location: New York,NY, USA
ONLY PERMANENT EMPLOYEES IN THE ADMINISTRATIVE MANAGER TITLE AND OTHER EMPLOYEES IN COMPARABLE PERMANENT CIVIL SERVICE TITLES ARE ELIGIBLE TO APPLY
The NYC Financial Information Services Agency - Office of Payroll Administration (FISA-OPA) seeks to hire a Payroll Officer to serve in the Human Resources unit. We seek a dynamic and proactive candidate with excellent analytical and problem solving skills who will be responsible to:
* Process, review and research payroll and personnel information, preparing appropriate forms and reports to certify the agency's bi-weekly and supplemental payrolls for processing and certification by the Payroll Funding, Certification and ACH unit; ensure timely pick up and distribution of paychecks and pay stubs to eligible current and former employees.
* Review payroll actions as requested, by examining payroll, conferring with relevant staff, researching payroll controls, records, clarifying, initiating corrective action, as required, in order to ensure accuracy of the payroll.
* Review, monitor and update Equity Panel payroll transactions by reviewing NYCAPS title specifications, PMS and non-managerial contracts and RMDS reports; initiate corrective action plan and/or follow-up with HR, in order to ensure additions-to-pay are accurate and processed timely for employees.
* Prepare periodic payroll reports by researching materials and composing responses. Review CHRMS, Pi and RMDS reports (160 and 161 reports, among others) and procedures, in order to provide requested information.
* Respond to requests for information concerning payroll, or other priority data, by obtaining relevant information and communicating data by phone or other correspondence.
* Draft letters, memos and other correspondence, regarding salary adjustments, contractual increases, additions-to-pay, payroll recoupments, deductions and fees, using agency formats, in order to communicate the required information.
* Prepare Managerial Lump Sum payments, ensuring managerial leave summaries are accurate and up-to-date; researching and compiling required data, tabulating data according to prescribed procedures, in order to process accurate payment of leave balances to separated managers.
* Coordinate and maintain control of non-Managerial Performance Evaluation tracking system (using ePerformance) by receiving, keeping records, transmitting requests, notifying appropriate administrative staff, preparing appropriate forms and memos, in order to relay information to management and managers.
* Process Workers' Compensation transactions; review and research payroll and personnel information, prepare appropriate forms and memos, in order to enter transactions in the Workers' Compensation System (WCS).
* Perform special projects, as assigned.
Preferred Skills:
* Must be a current City employee who is permanent in the Administrative Manager title or a comparable title.
* Expertise in Citywide payroll policies and procedures
* Excellent analytical skills and the ability to interpret and apply policies as required
* Excellent math skills involving addition, subtraction, multiplication, division, percentages and arithmetic calculations
* Proficiency in the Payroll Management System (PMS), Payroll interface (Pi), Report Management Distribution System (RMDS), City Human Resource Management System (CHRMS), New York City Automated Personnel System (NYCAPS) and Workers' Compensation System (WCS)
* Proficiency in Microsoft Word and Excel
* Excellent written and verbal communication skills
Additional Information:
#O-145
To Apply:
Applicants may visit the Jobs NYC website: www.nyc.gov/jobs and apply to Job ID: 621991. While all complete applications will be given consideration, only candidates selected for an interview will be contacted.
Hours/Shift:
35 Hours/Day Shift
Work Location:
5 Manhattan West, New York, NY
Minimum Qualifications
1. A baccalaureate degree from an accredited college and four years of satisfactory, full-time progressively responsible clerical/administrative experience requiring independent decision-making concerning program management or planning, allocation for resources and the scheduling and assignment of work, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty; or
2. An associate degree or 60 semester credits from an accredited college and five years of satisfactory, full-time progressively responsible experience as described in 1 above, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty; or
3. A four-year high school diploma or its educational equivalent and six years of
satisfactory, full-time progressively responsible experience as described in 1
above, 18 months of which must have been in an administrative, managerial,
executive or supervisory capacity. The supervisory work must have been in the
supervision of staff performing clerical/administrative work of more than
moderate difficulty; or
4. Education and/or experience equivalent to 1 , 2 or 3 above. However, all
candidates must possess the 18 months of administrative, managerial, executive or supervisory experience as described in 1 , 2 or 3 above. Education above
the high school level may be substituted for the general clerical/administrative
experience (but not for the administrative, managerial, executive or supervisory
experience described in 1 , 2 or 3 above) at a rate of 30 semester credits
from an accredited college for 6 months of experience up to a maximum of 3
years.
55a Program
This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.
Public Service Loan Forgiveness
As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education's website at
Residency Requirement
New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.
Additional Information
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.