Location: Le Roy,NY, USA
This is a 6 hour per week 10am - 4pm every other weekend position.
JOB PURPOSE:
To perform the duties of a weekend receptionist at the The Greens main desk, to include the operation of a multi-line phone, monitoring of security systems, operating a computer, and other administrative duties.
JOB FUNCTIONS:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Every effort has been made to identify the essential functions of this position (signified by an asterisk). However, it in no way states or implies that these are the only duties you will be required to perform. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or is an essential function of the position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
ESSENTIAL JOB FUNCTIONS:
* Demonstrates ability to remain calm during adverse conditions, such as: alarms going off, dealing with more than one task at a time.
* Writes maintenance work orders for residents and personnel for The Greens.
* Observes traffic at building front entrance and reports possible problems to the proper authority.
* Performs clerical duties to include; typing of letters using the computer, memos, sorts and processes delivery of mail (when Office Manager isn't available), making copies and using the fax machine for residents and staff, assist in the training of new operators.
* Processes delivery of packages, plants and other material accepted.
* Type calendar of activities, on-line calendar and Dietary menus and other dietary paperwork.
* Performs other duties as assigned by Management or the Office Manager.
* Operates quickly and professionally a multi-line phone.
* Places calls for specified persons with restricted phones.
* Operates a paging system and phone to locate personnel, announce fire alerts, and medical emergencies.
* Performs all receptionist duties to include; directing visitors to residents, mail and packages, answering questions from the public, residents and staff with tact, discretion, and good judgement.
* Relays all messages received during and after office hours.
* Acts as information center for residents.
* Serves as liaison between residents and other departments.
* Carries the responsibility of informing necessary persons when any of the many alarms in the reception area should sound.
* Schedules transportation requests for residents.
REQUIREMENTS
* High school diploma or equivalent.
* Two year college or technical school, six months related experience and/ or training in related field; or equivalent combination of education and experience.
* Familiarity with Windows operating system a plus.