Job Title: Oswego Health Emergency Management CoordinatorDepartment: AdministrationReports to: K. Pagliaroli Revision Date: 5/1/2024 Status: Non-ExemptJob Summary: The Emergency Management Coordinator oversees the emergency management program and provides ongoing safety trainings for the organization and mental health and wellness division. The Emergency Management Coordinator prepares and coordinates in hospital wide safety drills, assists in the orientation and onboarding new staff in relationship to Emergency Preparedness and conducts Mental Health and wellness trainings. Acts as a liaison for external partners in Emergency Management activities. Duties/Responsibilities:
- Responsible for the coordination and implementation of emergency preparedness standards to facilitate a safe environment for patients, staff, and visitors.
- Provide ongoing training for Mental Health and wellness division including yearly emergency training, TRUST courses, and Emergency Preparedness competencies.
- Coordinate education and exercises within the organization to ensure an organized response during a disaster.
- Responsibilities include the integration of safety and other relevant regulations, and oversight of incident and event response.
- Conduct an annual hazard vulnerability assessment (HVA)/ risk analysis to determine the facility's risk for natural (e.g., hurricanes, floods, earthquakes), technological (e.g., nuclear power plant emergencies or hazardous materials spills), human-caused (e.g., active shooter or hostage situations), and other disasters.
- Manages and updates the Continuity of Operations Plan annually.
- Collaborate with the management team in the creation, development, education, training, and implementation of disaster plans that are in alignment with state and other regulatory agencies.
- Develop and maintain emergency plans and procedures for disasters identified in the HVA/ risk analysis.
- Coordinate the use and routine testing of all disaster-related equipment.
- Conduct safety orientation sessions for all new staff, including TRUST training.
- Develop policies and procedures that facilitate compliance and program implementation.
- Ensure the facility meets all standards and compliance with federal regulations related to emergency management planning, such as The Joint Commission (TJC), Occupational Safety and Health Administration (OSHA), Environmental Protection Agency (EPA), National Fire Protection
Association (NFPA), Centers for Medicare & Medicaid Services (CMS), and Department of Homeland Security (DHS) regulations and standards.
- Develop relationships and collaborate with partners/ stakeholders, both internal and external to the organization, such as: other local hospital disaster coordinators, the area healthcare coalition, and emergency medical services, public health, fire, and law enforcement agencies.
- Maintain contact information for community response partners and identify how your facility will be notified of an emergency/ crisis situation.
- Establish a schedule of training and exercises to practice/ test the emergency plans and participate with community partners in community or statewide exercises maintaining compliance with accrediting agencies.
- Document the results of these exercises in an after action report to improve the facility's emergency operations plan and response activities. Incorporate any lessons learned into future iterations of the plans.
- Perform other duties as assigned.
Required Skills/Abilities (Unit Specific):
- Demonstrated leadership and public speaking skills.
- Ability to communicate effectively, both orally and in writing.
- Excellent time management skills, punctuality and a sense of urgency in completing tasks.
- Ability to plan and prioritize work while responding to rapidly charging priorities.
Education and Experience:
- Associates degree in Public or Business Administration (or related field) and a minimum of 4 years Emergency Management/Disaster Preparedness related experience required. Bachelor's degree in Emergency Management or related field preferred. Healthcare experience required.
- Incident Command System (ICS) 300 & 400 certifications preferred. Demonstrated experience in developing emergency preparedness plans in a community healthcare organization or similar preferred. Documented FEMA HSEEP (Homeland Security Exercise and Evaluation Program) experience. ICS 100, 200, 700 & 800 certifications preferred.
- Valid Driver's License required.
Working Conditions:
- Prolonged periods standing and walking and frequently pulling, pushing, and bending.
- Ability to lift, push or pull up to 50 lbs. using proper body mechanics and/or available equipment.
- Occasionally requires assembling, using and maintaining all departmental equipment.
- Requires attendance of various meetings and participation on committees as required.
- Position requires attendance, as scheduled, to ensure requirements are met.
- Actively participates in in-service programs, QAPI; attends all mandatory classes as required; completes unit-specific competencies.
- Comply with DOH requirements for annual health assessments and required immunizations.
Pay Range: $28.00-$34.00/hr Employee salary is based on commensurate experience and other qualifications. The mission of Oswego Health is to provide accessible, quality care and improve the health of residents throughout Oswego County. As a nonprofit healthcare system that was established in 1881, Oswego Health is proud to continue to be one of Oswego County's largest employers. More than 1,200 employees spread throughout its 17 locations, work for the Oswego Health system, which includes the 164-bed community hospital with a brand new Medical Surgical Unit, a 32-bed state-of-the-art psychiatric acute-care facility with multiple outpatient behavioral health service locations, The Manor at Seneca Hill, a 120-bed skilled nursing facility, and Springside at Seneca Hill, an independent retirement community. The health system also operates Oswego Health Home Care, the only hospital-based certified home healthcare agency in the County as well as two outpatient centers, including the Fulton Medical Center, offering urgent care, lab, medical imaging, physical therapy, and occupational health services; and the Central Square Medical Center, offering urgent care, lab, medical imaging, and physical therapy services. In addition, Oswego Health includes the Oswego Health captive professional corporation, Physician Care P.C., providing physician services in orthopedics, cardiology, ENT, gastroenterology, breast care, audiology, general surgery, bariatrics, and primary care. EQUAL EMPLOYMENT OPPORTUNITY Oswego Health is committed to providing equal opportunity in all employment-related matters, without regard to race (including traits historically associated with race), creed, color, religion, sex/gender, national origin, age, marital or familial status, disability, pregnancy-related condition, sexual orientation, gender identity, gender expression, transgender status, citizenship status, ancestry, arrest/conviction record, military or veteran status, domestic violence victim status, genetic predisposition or carrier status, reproductive health decision making, relationship or association with a member of a protected category, or any other legally protected characteristic. Decisions affecting your position including, but not limited to, recruitment, hiring, placement, promotion, transfer, compensation, benefits, training, tuition assistance, leaves of absence, disciplinary action, layoff/recall, and terminations will be made in accordance with this policy.