We are seeking a personable, highly organized and proactive Office Manager / Personal Assistant to provide comprehensive support to our CEO. This dynamic role encompasses a range of responsibilities, including managing meetings, and overseeing office operations. As an Executive Assistant, you will play a pivotal role in ensuring the smooth functioning of day-to-day operations, while also overseeing personal tasks to assist in achieving a seamless work-life balance for the executive.
Key Responsibilities:
- Organize and prepare for meetings, including document gathering and logistical arrangements.
- Maintain a comprehensive record of account logins, passwords, and other critical information, ensuring they are up-to-date and secure.
- Answer and respond to phone calls, conveying messages and pertinent information to the executive promptly.
- Prioritize and manage email correspondence, respond when necessary, and provide concise summaries of articles and documents when asked.
- Efficiently manage and organize both professional and personal calendars, scheduling and coordinating meetings and appointments.
- Monitor and manage Our Family Wizard and Cozi daily, ensuring family schedules are coordinated efficiently.
- Facilitate travel plans, including booking accommodations, transportation, and any other necessary arrangements.
- Act as the office manager, overseeing inventory of office supplies and ensuring their availability for day-to-day operations.
- Carry out various errands as requested, which may include coffee shops, FedEx, or Staples.
- Perform any other duties assigned by the executives to ensure the smooth functioning of operations.
Skillset and Background:
- Bachelor s degree preferred.
- 3-5 years of prior experience in providing comprehensive support to a senior executive or team.
- Proficient in the use of Microsoft Office Suite (Outlook, Teams, Word, PowerPoint, and Excel).
- Strong organizational and time-management skills.
- Proactive approach to problem-solving, with an ability to anticipate needs.
- Exceptional multitasking abilities.
This position may require occasional time in our NYC office.