Office Manager/Admin Assistant
: Job Details :

Office Manager/Admin Assistant-Albany, NYLaland Baptiste, LLC is a certified minority and woman owned construction management and consulting firm. Laland Baptiste provides innovative and professional services throughout all phases of the construction life cycle. We pride ourselves as being loyal and reliable to our customers, clients, and our greatest assets, our people. Laland Baptiste is dedicated to providing unparalleled services throughout the construction life cycle. These services include Construction Management, Program Management, Owners Representation, Resident Engineering, Inspection, Preconstruction Consulting, Change Order Review, Value Engineering, Administration Assistance, Document Control and Staff Augmentation.Our clients include NYS Office of General Services, Dormitory Authority of the State of New York, NYC Health + Hospitals, State University of New York, NYC Department of Design and Construction, NYC Parks & Recreation, NYC School Construction Authority, NYC Economic Development Corporation, Battery Park City Authority, and NYS Parks, Recreations and Historic Preservation.We are seeking a highly skilled Office Manager/Admin Assistant with prior construction experience to work directly with the executive staff in Albany, NY. You will report directly to Department commissioners, Director of Design, and Director of construction. The ideal candidate will have prior administrative experience working in an office supporting multiple levels of employees. He/she greets visitors and should present an accessible and approachable tone as well as have excellent communication skills. The ideal candidate should have a healthy initiative and the ability to anticipate needs.RESPONSIBILITIES:

• Supplies Order and maintain all office-related supplies, including furniture, letterhead and new supplies as needed. Deliver or order food or drinks as needed for events.
• Manage Organize company events, meetings, and conferences. Supervise, monitor, and delegate work to administrative staff as needed. Create a system for the team to be able to locate and review any files or records. Organize onboarding programs for new employees. Create and maintain the office budget.
• Coordination Arrange and book travel and accommodations. Respond to correspondence, complaints, and inquiries. Provide backup support to other administrative staff as needed including answering phones, sorting, and distributing mail, and preparing documents.

• A high school diploma or equivalent is required; an Associate degree is preferred.
• Three + years of previous office management experience.
• Superb communication skills both written and verbal.
• Full working knowledge of MS Office Suite.

PAY RATE: $30.24/Hourly SalaryBENEFITS OF WORKING AT LALAND BAPTISTE:Medical / Prescription PlanDental / Vision PlanLife InsuranceShort / Long Term Disability PlanFlexible Spending Accounts401KVacation, Holiday, and Personal DaysSick LeaveLaland Baptiste LLC, is an Equal Opportunity Employer

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