Our boutique venture capital firm is seeking a full-time Office Assistant and Receptionist to run our Flatiron office location. The ideal candidate will be proactive, detail oriented, and meticulously dedicated to the appearance and experience of the office. This is a unique opportunity to create an elevated work environment, with input into everything from office decor, snacks, furniture, technology systems and more.
RESPONSIBILITIES:
- Ensure seamless reception experience for all visitors
- Manage inventory by tracking, ordering and stocking office supplies, pantry items, amenities, cleaning products, and electronic equipment
- Follow detailed quality control checklist to ensure that all office fixtures, equipment and electronics remain in proper working order
- Interface with building management and direct third party vendors including cleaning staff, HVAC service, plant caretakers, etc.
- Maintain the appearance of all office spaces, keeping them tidy and organized throughout the day
- Manage building access and oversee office assignments for founders-in-residence and friends of the firm
- Upgrade office furnishings, equipment and decor as appropriate
- Order catering and assist with set-up and clean-up for onsite meetings and events
- Plan and execute corporate events
- Ad hoc requests and projects such as printing, scanning, mailing, and errands as needed
REQUIREMENTS:
- Tech savvy, able to use technology to streamline office operations
- Skilled with Apple products
- Excellent verbal and written communication
- Highly organized and meticulously detail-oriented
- Tenacious, resourceful problem-solver
- Prior experience in retail, hospitality or office management is helpful
BENEFITS:
- Fully paid medical, dental and vision insurance premiums
- Unlimited PTO
- Free lunch
- In-office gym
- Paid cell phone plan
- 401(k) with match