Mailroom and Facilities Associate
Global Foundation is looking to hire a Mailroom Associate and Facilities Associate to join their growing team!
Mailroom Associate Responsibilities Include:
- Receive, sort and distribute the mail at all multiple office locations
- Take care of inter and intra-office mail and packages
- Act as a messenger to deliver important or time sensitive packages
- Track parcels from various vendors and messenger services, to ensure on-time delivery
- Restock supplies throughout various locations including copy paper, supply kiosks and maintaining conference rooms
- Schedule & ensure proper handling of secure shredding and other Iron Mountain materials
- Manage vendor relationships, accounts, passwords and invoices
- Assist office services team with special projects
Mailroom Associate Qualifications Include:
- Minimum of 3+ years experience in a Mailroom or Office Services role
- Intermediate PC skills including Outlook, Microsoft Word and Excel
- Ability to lift/move heavy materials as needed
- Excellent customer service and verbal communication skills while working with employees at all levels of the organization and senior management
- Flexibility with scheduling depending on projects and team coverage
- Experience with UPS, FedEx, international shipments & customs forms is a plus
Facilities Associate Responsibilities Include:
- Daily building site walks and documenting maintenance/repair issues inside and outside the building
- Responsible for Facilities related projects and issues including performing and making the decision on when vendor assistance is needed
- Coordinate with Security and oversee vendors at locations within the building
- Coordinate scheduling of system maintenance programs on a Monthly/Quarterly/Semi-Annual/Annual
- Assist and coordinate internal moves and space quality issues
- Knowledge of local laws pertaining to energy conservation
Facilities Associate Qualifications Include:
- Bachelors degree is a plus
- Minimum of 5 years in site operations, construction, or project management with jack-of-all-trades capabilities
- Solid PC skills including Microsoft Office
- Experience with state-of-the-art mechanical & electrical systems such as HVAC, BMS, Boiler, Lutron lighting controls, Emergency Generator, and Fire Alarms
- Experience working with service providers and vendors
- Experience with event planning and execution desired