About Client:The client is a global investment and advisory financial services firm that engages in investment banking, asset management, capital markets services, and insurance services. Its commitment is to advance the strategic interests of our clients and to deliver long-term results with excellence and integrity. The client help governments, institutions, and individuals address complex financial challenges, identify opportunity, and achieve their long-term objectives.Rate: $38/HrJob Description:
- We are seeking a highly skilled and experienced Junior Executive Assistant to provide comprehensive administrative support to our team within the fast-paced environment of Investment Banking.
- The ideal candidate should have 3-5 years of relevant experience, demonstrating exceptional organizational skills, attention to detail, and a polished and professional demeanor.
Responsibilities:
- Expense Management:Process and manage a high volume of expenses accurately and efficiently.Ensure compliance with company policies and guidelines for expense reporting.Collaborate with finance and accounting teams to reconcile and track expenses.
- Communication and Coordination:Answer and screen phone calls, taking messages or routing calls to appropriate personnel.Act as a liaison between executives and internal/external stakeholders.Draft and proofread emails, documents, and reports with precision.
- Travel and Meeting Coordination:Arrange and coordinate travel plans, including flights, accommodations, and transportation.Schedule and organize meetings, ensuring all logistics are handled seamlessly.Prepare meeting materials and document minutes when required.
- Administrative Support:Provide general administrative support to executives and team members.Manage calendars, prioritize appointments, and assist in time management.Handle confidential information with discretion and professionalism.
Requirement:
- 3 5 years of Executive Assisstant experience within Investment Banking
- Process high volume of expenses, answer phones, book travel and meetings
- Strong attention to detail
- Dependable
- Very polished and professional
Non-benefitted (other than those mandated under state or federal law).Please note that this position does not include paid time off benefits. ApTask offers subsidized insurance coverage to our employees.About ApTask:Join ApTask, a global leader in workforce solutions and talent acquisition services, as we shape the future of work. We offer a comprehensive suite of offerings, including staffing and recruitment services, managed services, IT consulting, and project management, providing unparalleled opportunities for professional growth and development. As a member of our dynamic team, you'll have the chance to connect businesses with top-tier professionals, optimize workforce performance, and drive success for our clients across diverse industries. If you are passionate about excellence, collaboration, and innovation, and aspire to make a meaningful impact in the world of work, come join us at ApTask and be a part of our mission to empower organizations to thrive.Applicants may be required to attend interviews in person or by video conference. In addition, candidates may be required to present their current state or government issued ID during each interview.Candidate Data Collection Disclaimer:At ApTask, we prioritize safeguarding your privacy. As part of our recruitment process, certain Personally Identifiable Information (PII) may be requested by our clients for verification and application purposes. Rest assured, we strictly adhere to confidentiality standards and comply with all relevant data protection laws. Please note that we only collect the necessary information as specified by each client and do not request sensitive details during the initial stages of recruitment.If you have any concerns or queries about your personal information, please feel free to contact our compliance team at .