Fund Finance Director
Quarterly Financial Reporting & Operations:
- Manage third-party administrators and outsourced staff, reviewing their deliverables.
- Review quarterly reporting, investor allocations, and collaborate with the team to lead the year-end audit.
- Review management fee and carried interest calculations, as well as partner-level allocations.
- Deliver high-quality reporting on a timely basis.
- Calculate Fund NAV, Fund performance, and management and performance fees.
- Calculate other Fund and investment level metrics (IRR, MOIC).
- Prepare and review capital contributions, distributions, management and carried interest calculations, and fund expenses.
- Coordinate all cash activities with the Fund Administrator and track daily cash and line of credit balances.
- Manage reporting for various SPV, GP, and holding company vehicles.
- Review daily transactions to ensure they are properly booked and reflected in reporting.
- Ensure proper data sharing and communication channels between internal teams, third-party administrators, outsourced staff, and audit teams.
- Reconcile transaction and investment data across internal and external reporting systems.
- Manage the wind-down and liquidation of escrow and residual positions.
- Work with legal and tax advisors to understand tax and fund implications of certain investment transactions.
- Collaborate with the fund administrator and IR team on new fund launches and investor onboarding.
- Prepare quarterly valuations for underlying fund investments.
- Draft internal memos documenting financial reporting conclusions and supporting various operational and reporting complexities.
Financial Control and LPA Compliance:
- Develop a deep understanding of each LPA (restrictions, fees, waterfalls, etc.) and ensure continuous compliance.
- Review and manage expenses allocated to the fund to ensure compliance with the firm s policy.
- Design and improve policies and processes to build the highest quality control environment.
- Collaborate with Legal and Investor Relations teams to facilitate LPA amendments and notices.
Process Improvements & Systems Enhancement:
- Participate in and lead ad hoc projects to streamline processes.
- Drive continual improvements to provide best-in-class reporting to LPs.
- Institutionalize a high standard of excellence in all workpapers and supporting materials, building a strong audit trail.
- Leverage technology to drive step-function improvements to the financial close process, reducing reporting timelines.
- Standardize reporting workflows, materials, and outputs to streamline systems and processes efficiently.
Fund Management:
- Assist in capital planning and execution for funds, including investor capital calls, cash, and stock distributions. Make strategic recommendations for capital activity while considering factors such as fund liquidity needs, projections, tax considerations, and performance.
- Understand fund waterfalls intimately to ensure compliance with the fund s policy and help model and project outcomes that drive strategic decision-making.
- Assist in analysis for strategic fund management, including target reserve levels, fund sizing, deal allocation, and deployment analysis.
- Support leadership by preparing ad hoc analyses and fund projections.
Ad Hoc Reporting:
- Participate in fundraising efforts by compiling information to support successful fundraises and evaluating new fund terms. Participate in operational due diligence meetings with existing and prospective LPs.
- Work with investor relations to answer LP questions.
- Assist with SEC or other regulatory compliance as required.
- Manage the Regulatory Reporting process (Form PF, ADV, TIC SLT).
- Assist audit and tax professionals in year-end audit and tax reporting.
- Support internal teams with data requests and fund analysis.
Management:
- Support in the training, development, management, and mentorship of junior offshore staff.
- Manage various service provider relationships, including Fund Administrators, offshore staff, and auditors.
- Establish a standard of excellence both internally and with third-party providers.