IMPORTANT APPLICATION INSTRUCTIONS:- Upload Resume or Curriculum Vitae for automatic population of information to the application.
- The contact information, work experience, and education listed on your Resume/CV will be parsed and input into your Montclair application.
- Review information and double-check all fields containing information that the system parsed - the software is intelligent, but you need to verify that the data is accurate.
- In the My Experience section, you will find a Resume/CV upload option where you can submit your cover letter and all other supporting documents.
Note: If you have an expansive CV, we recommend that you apply manually and only include the positions you have held in the last ten (10) years. You will then be able to attach your Resume/CV, as well as all other supporting documentation in the My Experience section of your application.
Job DescriptionSUMMARY:Reporting to the Executive Director, Administrative Services, the Foundation Staff Assistant plays a vital role in the accounting, recordkeeping and reporting of Foundation operations. This position is responsible for the administration and input of Foundation accounts payable, scholarship payables, the preparation of month end bank reconciliations, and gift processing.
**This is a Part Time position with a minimum of 21 hours per week.**PRINCIPAL DUTIES AND RESPONSIBILITIES:- Enter data, including foundation vouchers and student scholarship payables into the Foundation general ledger system.
- Prepare and manage monthly bank reconciliations.
- Reconcile foundation funds held for the benefit of Montclair State University.
- Monitor grants to determine outstanding obligations due to the University for funds received by the Foundation.
- Coordinate the issuance of checks (accounts payable) and the preparation of ACH transfers.
- Coordinate foundation transfers to the University.
- Process foundation gifts as needed.
- Assist with the year-end work in support of the annual audit.
- Maintain internal spreadsheets and fundraising database records regarding foundations.
- Provide support in the preparations of reports.
- Perform other duties assigned.
- Management retains the right to add or change job duties at any time.
QUALIFICATIONS:
REQUIRED:- Bachelor's degree from an accredited college or university.
- Minimum of two years of experience in general ledger systems.
- Multi-tasking abilities.
- Team oriented individual with strong communication skills.
- Attention to detail, diligence and high degree of integrity.
- Proficiency in Microsoft applications, preferably in Excel.
PREFERRED:
- Bachelor's degree in Accounting.
- Experience in working with Financial Edge.
- Willingness to learn in a constantly changing environment.
- Ability to work with faculty and staff across the University Campus.
PROCEDURE FOR CANDIDACYApplicants should include a resume and cover letter describing how their background, skills and education match the needs of the University. When applying, please take a moment to carefully read and follow the steps in the application instructions.
DepartmentFoundation Administration and Finance
Position TypeProfessional - Non-Faculty
Contact Information:For questions or concerns, please contact Human Resources' Workday Recruiting Support at
973-###-#### (Option 2), or email ...@montclair.edu.
EEO/AA StatementMontclair State University is an Equal Opportunity/Affirmative Action institution with a strong commitment to diversity.Additional information can be found on the website at www.montclair.edu/human-resources/about-us/eo-aa-and-diversity/
Title IX and 34 C.F.R. 106 PolicyMontclair State is required by Title IX and 34 C.F.R. 106 not to discriminate on the basis of sex or gender, and does not discriminate on the basis of sex or gender in the operation of education programs and activities. The requirement to not discriminate on the basis of sex or gender in the operation of education programs and activities extends to admission and employment. For further details, please visit: