Location: New York,NY, USA
Background:
A Wiss mission-driven Not for Profit client located in Brooklyn, NY is seeking a Controller to join their organization. The organization has an overall budget of under $5 million which includes $1 million of traditional operating expenses.
The Controller, reporting to the President is responsible for overseeing the Finances of the Foundation in creating and maintaining accurate and timely nonprofit financial reports for the organization through managing the general ledger, maintaining an accurate trial balance, preparing financial statements, management reports, and managing grants and contracts. The Controller will lead the day-to-day finance operations, compile financial statements and reports, implement policies and procedures, and perform the Foundation s accounting functions. The Controller s skills and participation will also be solicited and valued as an important contributor to select projects.
COMPENSATION AND WORK SCHEDULE HIGHLIGHTED BELOW
Core Responsibilities:
Manage the organization's financial affairs and compliance as well as provide organizational assistance in Foundation activities such as budgetary review of grant applications and other organizational projects.
Prepare timely internal and external financial reports required; prepare monthly, quarterly, and annual financial statements.
Lead the timely month-end close process and work closely with the Office manager to complete monthly analysis and reconciliation of general ledger, bank, investment, loan, and credit card accounts, recognize revenue, accruals, prepayments, and prepare related schedules.
Manage day-to-day accounting operations including accounts payable, payroll, fixed assets, time, and expenses, review general ledger for completeness and accuracy, and cash flow management, reporting and forecasting.
Lead and maintain grant disbursement and contract management systems, track Grantee restricted funding, meet deadlines and compliance requirements, create reports for the Board including project budgets and reports, invoices, financial status reports, variance analysis, and grant closeout documents- and any reports required for contract or grant received in accordance with contract and grant requirements.
Oversee the payroll process, manage, and maintain compliance with federal, state, and city regulations, filings, reporting requirements, and company policies; reconciliation of payroll related accounts and W-2 information.
Prepare timely creation and analysis of organizational and budgets in consultation with the President.
Manage the annual close including the annual accounting and tax return preparation processes, produce reports, reconciliations, schedules, and other documents in a timely manner for the annual accounting.
Prepare all schedules and assemble all documents required by our CPA firm for preparation of our annual not-for-profit tax returns, and if the need should ever arise for preparation of reviewed or audited financial statements and tax audits. In addition, the controller is expected to prepare any miscellaneous tax reports, such as the New Jersey Annual Report, Census Reports, and Unclaimed Property Tax Reports, etc.
Support the Board in the creation, documentation, implementation, administration, and maintenance of accounting and business processes, and other related policies and procedures and monitoring of reporting and tracking systems.
Leverage strengths of, coach, supervise, and provide leadership to the Board and staff to maximize and reach optimal individual and organizational goals.
Qualifications/Education/Technical Acumen:
Minimum of five years' accounting experience, preferably with at least two years not-for profit experience and or public interest organization experience and with at least 1 year in a leadership role
Solid experience coordinating accounting activities and managing reporting, budget development, cash flow management and analysis, of brokerage accounts, accounts payable, general ledger, and payroll
A track record in grants management as it relates to compliance and reporting requirements for grants to individuals and organizations is beneficial.
Exceptional attention to detail is required; keen analytic, organization and problem-solving skills which allows for strategic data interpretation
Ability to work independently and collaboratively with others in a fast-paced environment
Effective and polished verbal and written communication skills along with strong interpersonal skills
Demonstrate the highest level of integrity and dependability with a solid work ethic and a solutions-oriented approach
Possess superb organizational skills with the ability to effectively manage multiple projects and competing priorities
Bachelor's degree in Accounting
CPA a PLUS but not required
Proficiency in nonprofit and fund accounting software, QuickBooks is preferred; as well as related software including Filemaker, ADP Payroll and MS Office Suite applications. Knowledge of grant software is a PLUS.
Thorough understanding of Generally Accepted Accounting Principles
Location/Work Schedule: The Controller position is a part-time opportunity. The Controller is expected to work a maximum of 32 hours per week, 3 days in the Brooklyn, NY office and 1 work from home day. Within the first few months of employment, occasional visits to Bergen County, NJ office are required. The candidate will also be required to travel to the Atlanta, GA area for initial training. This would be for one 3-4 day trip during the first month of employment and one follow-up 3-4 day trip during the second month of employment.
Target compensation: Target annual compensation will be commensurate with experience and be based on the 32 hours per week work schedule. Target base salary compensation is $85,000-$90,000. The Controller will be eligible for company offered medical and other benefits. In addition, the organization conducts an annual performance management process. As part of the annual performance management process candidates will be eligible for a merit increase along with a potential small discretionary bonus. Merit increases and discretionary bonuses are performance based and economic conditions will also be considered.
To all staffing agencies: Wiss will not be utilizing agencies for this particular position. Please do not forward resumes to Wiss employees at any of our locations. Any recruiter who would like to partner with Wiss & Company on future positions must have an updated contractual agreement with the Practice Leader, Recruiting. Please be reminded, Wiss is not responsible for any fees related to unsolicited resumes. All unsolicited resumes will become the property of Wiss.