About Architecture, Art, and PlanningA vital college at one of the nation's foremost research universities, Cornell Architecture, Art, and Planning (AAP) is a dynamic community of nearly 1000 students, 120 faculty, and 65 staff, collaborating globally to tackle pressing challenges andpioneer sustainable design and research. With five departments, 20 degree programs, and 18 labs, AAP is a vital nexus at Cornell University, fostering interdisciplinary collaboration and innovation. Through its commitment to inclusivity and shared priorities like sustainability and the future of cities, AAP aims to transform the world through creative and critical practices every day.
About the Office or UnitThe Department of City and Regional Planning (CRP) at Cornell offers a vibrant environment for tackling pressing planning issues, from social justice to sustainabledevelopment. Through rigorous coursework and interdisciplinary study options, students develop key skills. With renowned faculty and leading programs, CRP shapes the next generation of urbanists.The department of CRP is the home of leading programs in planning, historic preservation planning, and urban and regional studies and is comprised of approximately 20 core faculty, 120 undergraduate students, 150 graduate students, and 4 staff members.
The OpportunityJoin the team as our
Finance and Program Coordinator responsible for a diverse portfolio of tasks categorized into finance, course-based logistics, chair support, and program/office support. As the Finance and Program Coordinator, you will:
- Manage finance duties including accounting, purchasing, and financial transactions regularly.
- Handle transaction activities like procurement card, e-shop, I-Want, and travel-related purchases.
- Provide comprehensive support for department field trips and course-related travel, arranging flights, hotels, event tickets, and ground transportation.
- Manages the Chair's calendar and email, coordinate travel logistics and reimbursements, and assist department manager periodically.
- Act as primary point of contact for on-campus and off-campus stakeholders, including faculty, students, alumni, administrators, and vendors.
- Prepare correspondence, reports, presentations, and provides backup support for department staff as needed.
- Remain flexible and adapt to changing work environments, accepting additional duties as assigned.
- Collaborate with AAP Finance and HR Support teams.
Hours and LocationThe
Finance and Program Coordinator role is a full-time, 40 hour per week, benefits-eligible position performed Monday through Friday, 8:00AM to 4:30PM, with a hybrid schedule of 4 days on campus and 1 day remote.
However, in order to ensure mutual success, we'd like for you to be on campus Monday through Friday during the orientation and onboarding period, the length of which will be determined by your supervisor. Details on your hybrid schedule and daily start and end times will be mutually agreed upon between you and your supervisor. Occasionally, there will be some evening or weekend events requiring flexibility for coverage, with advance notice provided. The position is performed primarily in Sibley Hall on Cornell's Ithaca campus.
Success FactorsYou are considered a competitive candidate if you:- Excel in customer service with a proven ability to engage effectively with diverse individuals.
- Demonstrate consistent attention to detail, strong organizational skills, and effective prioritization abilities.
- Thrive in high-pressure environments, executing tasks with urgency and discretion for sensitive or confidential matters, while adeptly managing conflicting priorities and making decisions within policy parameters.
- Exhibit accountability across all work responsibilities.
- Adapt well to evolving processes and procedures, thriving in environments characterized by change.
- Strike a harmonious balance between independent work and collaborative teamwork, contributing to overall team success.
What We Need- A cover letter and resume outlining your interest and how your experience and goals align with the potential for mutual success in the role are required for consideration.
- Excellent communicator, demonstrating professionalism in both spoken and written interactions, committed to providing outstanding service.
- Skilled at establishing and maintaining strong relationships with individuals from diverse racial, ethnic, and socioeconomic backgrounds.
- Capable of working independently or collaboratively, fostering inclusive and equitable working relationships with students, faculty, staff, and community members.
- Proficient problem-solver, dedicated to assisting others with their challenges.
- Flexible and adaptable, able to adjust priorities as necessary.
- Meticulous attention to detail and highly organized.
- Proactive in approach to tasks and responsibilities.
- Proficiency in business software such as Microsoft Office Suite, Adobe Acrobat and Sign, database management, and financial tools, or ability to quickly gain fluency.
- Quick learner, adept at adapting to evolving policies and procedures.
- Ability and interest in learning quickly and to keep skills/knowledge up-to-date.
- Experience or commitment to supporting diversity, equity, access, inclusion, and wellbeing.
If you have all those things, great! We have a few more things that we would prefer you to have, but it's ok if you don't.- Familiarity with Cornell-specific systems, policies, and procedures is advantageous but not mandatory.
Rewards and Benefits - This position is eligible for a hybrid work arrangement. Employees typically perform this role remotely 4 days per week and on-campus 1 days per week, after the initial onboarding and orientation period. The university reserves the right to modify, suspend, revoke or terminate the hybrid work arrangement at any time.
- Cornell receives national recognition as an award-winning workplace for our health, wellbeing, sustainability, and diversity initiatives.
- Our benefits programs include comprehensive health care options, generous retirement contributions, access to wellness programs, and employee discounts with local and national retail brands. We invite you to follow this link to get more information about our benefits:
- Follow this link to learn more about the Total Rewards of Working at Cornell:
- Our leave provisions include health and personal leave, three weeks of vacation and 13 holidays: Martin Luther King, Jr. Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Thanksgiving and the day after, and an end of the year winter break from December 25-January 1.
- Cornell's impressive educational benefits include tuition-free Extramural Study and Employee Degree Program, tuition aid for external education, and Cornell Children's Tuition Assistance Program.
No Visa Sponsorship is available for this position.Diversity and Inclusion are a part of Cornell University's heritage. We are a recognized employer and educator valuing AA/EEO, and we do not tolerate discrimination based on any protected characteristic, including race, ethnic or national origin, citizenship and immigration status, color, sex/gender, pregnancy or pregnancy-related conditions, age, creed, religion, actual or perceived disability (including persons associated with such a person), arrest and/or conviction record, military or veteran status, sexual orientation, gender expression and/or identity, an individual's genetic information, domestic violence victim status, familial status, marital status, or any other characteristic protected by applicable federal, state, or local law. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations in accordance with applicable law. Cornell University embraces diversity and seeks candidates who will contribute to a climate that supports students, faculty, and staff to all identities and backgrounds. We strongly encourage individuals from underrepresented and/or marginalized identities to apply.Familiarize yourself with Cornell's COVID-19 workplace guidance as well as the university's COVID-19 services and information.
University Job Title:Administrative Asst IV
Job Family:Administration
Level:D
Pay Rate Type:Hourly
Pay Range:$24.78 - $28.80
Remote Option Availability:Hybrid Remote
Company:Endowed
Contact Name:Carolyn Chow
Job Titles and Pay Ranges:Non-Union PositionsNoted pay ranges reflect the potential pay opportunity for each job profile. The hiring rate of pay for the successful candidate will be determined considering the following criteria:
- Prior relevant work or industry experience
- Education level to the extent education is relevant to the position
- Unique applicable skills
- Academic Discipline (faculty pay ranges reflects 9-month annual salary)
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EEO Statement:Diversity and Inclusion are a part of Cornell University's heritage. We are a recognized employer and educator valuing AA/EEO, and we do not tolerate discrimination based on any protected characteristic, including race, ethnic or national origin, citizenship and immigration status, color, sex/gender, pregnancy or pregnancy-related conditions, age, creed, religion, actual or perceived disability (including persons associated with such a person), arrest and/or conviction record, military or veteran status, sexual orientation, gender expression and/or identity, an individual's genetic information, domestic violence victim status, familial status, marital status, or any other characteristic protected by applicable federal, state, or local law. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations in accordance with applicable law. Cornell University embraces diversity and seeks candidates who will contribute to a climate that supports students, faculty, and staff to all identities and backgrounds. We encourage individuals from underrepresented and/or marginalized identities to apply.2024-04-01