Location: Syosset,NY, USA
We are currently seeking an experienced Executive Assistant to join our team at IBKUL. As the Executive Assistant to the CEO, you will play a pivotal role in providing comprehensive assistance to our CEO, enabling them to focus on strategic initiatives and maximize productivity.
Responsibilities:
- Serve as the primary point of contact for internal and external stakeholders, including executives, clients, and business partners, on behalf of the CEO.
- Manage the CEO's calendar, appointments, and meetings, ensuring efficient scheduling and prioritization of tasks.
- Coordinate travel arrangements, including flights, accommodations, and itineraries, and prepare expense reports and reimbursement requests.
- Juggle multiple email accounts and handle correspondence in a timely manner, including screening and prioritizing incoming communications, such as emails, phone calls, and mail, and responding or redirecting as appropriate.
- Prepare and edit correspondence, presentations, reports, and other documents on behalf of the CEO.
- Conduct research and compile data to support decision-making and strategic planning initiatives.
- Assist with the planning and execution of meetings, events, and conferences attended by the CEO, including logistical arrangements and agenda preparation.
- Handle confidential information with discretion and maintain confidentiality of sensitive materials and discussions.
- Anticipate the needs of the CEO and proactively address issues or concerns to ensure smooth operations and high-level support.
Qualifications:
- Bachelor's degree in Business Administration, Communications, or related field preferred.
- Proven experience as an Executive Assistant or similar role, supporting C-level executives or CEOs.
- Excellent organizational and time management skills, with the ability to prioritize tasks and manage multiple deadlines effectively.
- Strong communication skills, both written and verbal, with the ability to interact professionally with diverse stakeholders.
- Proficiency in office productivity tools such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and calendar management software.
- Exceptional attention to detail and accuracy, with a focus on producing high-quality work.
- Discretion and professionalism when handling sensitive information and confidential matters.
- Ability to work independently with minimal supervision and as part of a collaborative team.
- Flexibility to adapt to changing priorities and willingness to take on new challenges as needed.
Join our team and play a pivotal role in supporting our CEO as we strive for excellence and drive forward our company's mission and vision. If you're a proactive and organized professional with a passion for providing top-notch administrative support, we'd love to hear from you. Apply now with your resume and cover letter outlining your relevant experience and qualifications.