Hybrid Remote EA/PA position, Fast Paced VC Firm
Newly created EA role acts as a main point of contact and for two MD's of a forward thinking Biotech VC Firm. The MD travels for over 50% of the year, during which time, the assistant will not be expected to report to the office. Rare opportunity for a hybrid remote role for a busy, highly intelligent principal.
The successful candidate should have strong communication and organizational skills with high emotional intelligence. They should commit to achieving high accuracy, attention to detail, and a no-task-too-small approach to the work. There is an exciting opportunity to learn and grow in this role; a candidate that strives for success will enjoy the challenge. The ideal candidate will be able to work well independently and possess a collaborative mindset..
Responsibilities
- The day-to-day responsibilities of the role will be fluid but include the following:
- Driven to execute in a highly visible utility player role, working collaboratively on day-to-day business operations and providing executive support to the Managing Director.
- Excellent calendar management skills, able to manage dynamic calendars with real-time shifting priorities while maintaining a high degree of organization and effective communication, attention to detail, and a sense of urgency.
- Oversee the day-to-day operations and serve as the primary point of contact with external vendors and contractors.
- Thoughtfully engage with internal/external contacts to facilitate exceptional, high-quality engagement experiences.
- Ability to be resourceful and efficient when seeking out information to solve problems and/or resolve ambiguous situations.
Requirements/Qualifications
- 2-5 + years of administrative support experience in a fast-paced corporate environment. Financial services experience preferred.
- Candidates should have a Bachelor's Degree.
- Experience managing a high-volume and dynamic calendar for multiple team or organization members. Preference will be given to candidates who have successfully supported C-level or department leads.
- Exceptional communication and organizational skills with a commitment to achieving high accuracy, attention to detail, and a no-task-too-small approach.
- Ease with people, underpinned by strong emotional intelligence to build trusted relationships across business and personal networks on behalf of the MD and his family.
- An ability to seek out information, driven to learn with a resourceful and self-starter mindset. Excellent problem-solving skills with the ability to seek out information with guidance from others.
- Prides themselves in their accountability, earning their colleagues' trust by being reliable daily.
- Able to take direction and execute tasks while proactively thinking about bottlenecks before they occur.
- Strong proficiency in Microsoft Office suite and familiarity with CRM s, databases, and similar platforms for information management
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