Location: New York,NY, USA
COMPANY: Hedge Fund
POSITION: Executive Assistant
LOCATION: New York, NY - Hudson Yards - Hybrid Tues-Thurs with flexibility
HOURS: 9:00 AM to 5:00 PM with some flexibility
COMPENSATION: $120-150K* DOE + Benefits + Bonus Eligibility
BACHELOR S DEGREE: Preferred
Our client is a leading hedge fund with an exciting opportunity to provide executive and personal assistance to a Partner. The ideal candidate will have at least 5 years EA/PA experience and strong organizational skills.
Responsibilities of the Executive Assistant:
-Coordinate all aspects of the executive's calendar, including providing availability, managing conflicts, and scheduling meetings.
-Manage inboxes and file emails throughout the day, flagging important tasks requiring action and ensuring timely responses.
-Maintain frequent communication throughout the day, especially when Partner is traveling, to ensure he remains updated.
-Serve as the primary communication link between Partner and his extensive network, including managing and tracking all forms of communication.
-Manage all aspects of travel arrangements, including researching and booking flights, hotels, and ground transportation. Coordinate changes to travel plans as needed and track cancellation policies.
-Prepare and submit expense reports for approval and reimbursement.
-Attend key meetings, take detailed notes, and oversee follow-ups to ensure project continuity.
-Perform day-to-day tasks as needed, such as booking conference rooms, handling lunch arrangements, and ensuring timely attendance at meetings.
-Research and book restaurants/events for executive and family and manage other aspects of their personal social calendar.
-Handle specific personal tasks such as property management, including liaising with realtors and managing financial aspects.
-Manage medical insurance and commuter benefit reimbursements.
-Manage vendor relationships and payments, and plan recreational activities.
Requirements of the Executive Assistant:
-Bachelor s degree
-At least 5 years of EA/PA experience
-Strong organizational and time management skills
-Friendly and calm under pressure
-Strong work ethics with a professional attitude
-Excellent communication and interpersonal skills
-High attention to detail
-Flexibility to adapt to changing schedules and priorities
-Verification of identity, education, prior employment, and references may be required
*The salary range posted for this New York City-based position is a good faith estimate. Actual salary may vary based on several factors, including but not limited to, level, experience, and qualifications for the role.