Opal Group organizes premier live conferences catered to top executives and decision makers throughout various industries. We are dedicated to providing high-quality events and information, through unparalleled speaking sessions, workshops, and unique face-to-face networking opportunities.
The Conference Coordinator helps to produce the logistics and program for events. This role manages all aspects of conference-related materials and works closely with the Marketing, Sales, and Operations teams. This is an entry-level position.
This position is remote, but occasional travel may be required.
Type of Job: FTE
Entry Level Position.
Salary: $33-40k annually.
**Resume and Cover Letters only in English will be accepted**
Responsibilities include, but are not limited to, the following:
- Establish and maintain relationships with key professionals, industry leaders, senior executives, and media within relevant vertical markets - Networking skills.
- Assist customers professionally, service-oriented during the execution of daily work and onsite at conferences, leadership, communication, and public skills.
- Manage the coordination of internal Travel, Transportation, and Shipping arrangements.
- Manage the coordination of VIP Speaker Travel
- Event management, planning , and logistics in all stages.
- Liaise with speakers and sponsors to collect accurate and relevant information related to the website, conference brochures, and mobile app (logos, firm descriptions, biographies, headshots, presentations, and advertisements where applicable)
- Coordinate conference mailings, including notifications for hotel bookings, activity registrations, mobile app, printing materials deadlines, etc.
- Direct communication with the accounting department to review the event's status in terms of financial results, collections, opex, expenses, other revenue, reservations, etc.
- Complaint management from event participants.
- Create and edit conference mobile app, including sponsor ads, speaker biographies, and speaker presentations.
- Manage registrations through databases.
- Facilitate organizing and coordinating panel discussions (for speakers) before the event.
Requirements include:
- Bachelor s Degree.
- Experience doing research and procurement.
- Ability to work under pressure.
- Strong interest in event planning.
- Strong analytical and critical thinking skills.
- Excellent ability to multi-task, prepared to work on at least 5 events at varying stages.
- Excellent interpersonal skills, with the ability to communicate professionally with and relate to all levels both within and outside the organization.
- Engaging, professional, and diplomatic demeanor - Customer service focus.
- Self-motivated and able to work both independently and as part of a team.
- Strong attention to detail.
- Experience with Salesforce is a plus.
- Applicants should be available to work in the office one day per week as part of their duties.
Disclaimer: Opal Group does not ask for any personal information or payments during the recruitment process.
Equal pay for equal work. EEO-ACA Compliance.