Job description
The incumbent will assist employees with benefits enrollment and questions, manage all insurance billing, maintain benefits database and files, payroll administration, wellness programs, employee morale programs and other special projects.
Job Responsibilities
Include but are not limited to:
Benefits Administration
- Collaborate with brokers in the annual review of benefits program and update when necessary. Review and recommend to Executive Management of benefit plan changes.
- Administer various employee benefits programs, such as group health, flexible spending accounts, dental and vision, short and long term disability, life insurance and AD&D, 401(k) plan, wellness benefits, D&O, EPLI and BPL, BOLI plan and WC including but not limited to eligibility tracking, form distribution, enrollment, change, termination, claim processing.
- Assist with annual renewal for benefit plans including plan design, vendor due diligence, quote negotiation and management approval.
- Assist with third party vendor management including annual review, financial statement review, risk assessment, due diligence, SOC report review.
- Conduct benefits orientations (e.g. new hire, open enrollment) and training sessions
- Coordinate open enrollment process and enroll/change participants in relevant plans
- Coordinate with employee on benefits changes and inform Payroll processor of the related deduction changes.
- Serve as employee advocate and internal customer service provider and respond in a timely manner to employee inquiries about benefits and follow up as necessary
- Assist employees with health, dental, life and other related benefit claims and inquiries
- Review and validate calculations of the monthly premium statements, conduct internal cost reconciliation and report any discrepancies to supervisor
- Administer the COBRA including but not limited to terminate coverage, issue COBRA package, COBRA enrollment and payment processing
- Administer the discount movie tickets program
- Keep track of current benefits and human resources related topics and all Federal and State laws and regulations such as ACA, COBRA, FMLA, PFL, ERISA, and HIPAA
- Update benefits policies and procedure as needed
- Participate in special projects and/or other duties as assigned
Payroll Administration
- Review and record HR/Payroll/Benefits data into HRIS system, including new hire and termination and all the changes in between.
- Data entry also including HR/Payroll/Benefits retroactive calculation and adjustments.
- Ensure payroll processing is timely and accurately accordance with government regulations and company s policy.
- Process employment verification requests.
- Resolve daily operational issues that arise with urgency.
Others/Special Projects
- Administer various employee morale and wellness programs, such as bi-monthly birthday parties, work anniversary parties, onsite yoga classes, physical and mental health webinars and workshops
- Participate in Employees Guide, Supplement, Policies and procedure review
Job Requirements
- Bachelor s degree in Business, Human Resources or other related fields is required
- A minimum of 8 years of experience in benefits and/or compensation is required
- Strong knowledge of full cycle of payroll operations, including benefits, and time & attendance is required
- Solid understanding of the CA, NY and IL employment rules and regulations is required
- Hands-on and in-depth knowledge of benefits operations, payroll system and reporting functions is required
- Ability to handle confidential information and excellent communication skills are required
- CEBS, CCP, or SPHR, PHR SHRM-CP, and FPC/CPP Certification(s) preferred but not required
The salary range for the VP position is $110,000-$230,000. Actual salary is commensurate with candidate s relevant years of experience, skillset, education and other qualifications.