Primary Purpose: The Administrative Assistant is responsible for providing organizational support to functional departments within the DiMarco Group of Companies. Duties and Responsibilities:
- Assist with preparing correspondence and reports as requested.
- Maintainfiling system and retrieve information from files when needed. Prepares files to be logged into the file inventory system.
- Responsible for the upkeep and general cleaning of the common area, kitchen, and conference rooms.
- Will provide the main reception area and Executive conference room with snacks.
- Keep copiers / printers fully stocked with paper on a daily basis.
- Assist in inputting company contacts, photos, calendar items, etc.
- Drafts written responses or replies by phone or e-mail when necessary. Responds to regularly occurring requests for information.
- Works independently and within a team on special and ongoing projects.
- Will be responsible for booking necessary travel arrangements for company-wide trainings.
- Responsible for sorting company mail on a daily basis and ensure timely distribution / pick-up from various departments.
- Maintain supplies and stationary inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
- Will be in charge of planning & execution of special events as requested by Owners and members of Senior Management.
- Will maintain concessions, food service, and the vending machines. Responsible for ordering of fresh fruit and vegetable trays on a weekly basis for DiMarco and ADMAR.
- Provide coverage for the Reception desk as scheduled.
- Process, manage and track charitable contributions and sponsorships.
- Will complete special projects within organization, as assigned by supervisor
- Perform other duties as assigned.
Education:
- Associate's Degree and three to five years of experience in an administrative support role.
- Role with analysis and administrative functions highly desired.
Skills / Experience:
- Must possess strong decision-making and judgment skills.
- Must be able to demonstrate a high level of professionalism and develop strong relationships within a team environment.
- Excellent organizational skills.
- Strong customer service skills.
- Strong written and verbal communication skills, as well as proficiency with Microsoft Office, spreadsheets, databases and word processing tools.
- Must be able to prioritize multiple tasks efficiently.
Salary Description $20.00 - $22.00 per hour