Real Estate firm in NYC is seeking an eager and strong Admin.Asst!
This role is 5 days onsite. Please don't apply if that schedule doesn't work for you.
Great culture and work life balance.
Job Description:
We are seeking a highly organized and proactive Administrative Assistant to join our property management real estate firm. The successful candidate will provide crucial support to a team of executives, assisting with administrative tasks, managing invoices, and serving as a liaison between tenants and the company.
Responsibilities:
Administrative Support:- Assist executives with scheduling appointments, managing calendars, and organizing meetings.
- Prepare correspondence, reports, and presentations as needed.
- Maintain filing systems and ensure documents are properly stored and easily accessible.
- Handle incoming calls, emails, and inquiries, directing them to the appropriate parties.
Invoices Management:- Process and track invoices, ensuring accuracy and timely payments.
- Communicate with vendors regarding billing inquiries or discrepancies.
- Maintain records of all financial transactions and expenses related to property management.
Tenant Liaison:- Serve as the primary point of contact for tenants, addressing inquiries, concerns, and maintenance requests promptly and professionally.
- Coordinate property viewings and lease signings with prospective tenants.
- Assist with tenant onboarding and orientation, providing necessary information about property rules, regulations, and amenities.
General Office Support:- Order office supplies and ensure office equipment is in working order.
- Assist with basic IT troubleshooting and liaise with the IT department for more complex issues.
- Coordinate travel arrangements and accommodations for executives when necessary.
Qualifications:
- Proven experience as an administrative assistant or similar role, preferably in a real estate or property management setting.
- Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
- Strong attention to detail and accuracy in handling financial records and invoices.
- Exceptional communication skills, both verbal and written, with the ability to interact professionally with tenants, executives, and vendors.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and experience with property management software is a plus.
- Ability to work independently with minimal supervision, while also being a team player willing to assist colleagues when needed.
Join our dynamic team and play a vital role in supporting our property management operations. If you are proactive, detail-oriented, and thrive in a fast-paced environment, we encourage you to apply for this exciting opportunity.