Administrative Assistant
: Job Details :

Location: New York, NYDuration: 4 months Description:Global Markets Administrative AssistantGlobal Markets is seeking a seasoned administrative assistant to provide diverse and confidential administrative support to a senior executive. Responsibilities:Report directly to a senior-level executive of the organizationLiaise and coordinate communications and meetings with internal and external stakeholders including C-suite executives e.g. CEOs, CFOs, CROs, government officials etc.Proactively manage the calendar of senior executive, anticipate necessary background material, and effectively resolve conflicts that arise in a professional manner.Answer executive phone lines, which entails taking accurate messages, knowing executives whereabouts and handling calls with appropriate judgmentProvide confidential administrative services and handle personal business matters to optimize the executives timeManage several different objectives, projects and/or activities simultaneouslyUse the online travel system to schedule travel arrangements (both domestic and international)Maintain client contact list and schedule routine follow-ups with senior executive clientsPrepare briefing memos for meetings including interfacing with stakeholders across the enterprise to receive informationManage workflow reporting across various projects and prepare dashboard reporting for senior executiveMust sit in New York and follow the Global Markets Workplace Excellence guidelines of 2 work from home days per month Qualifications Necessary:Min 5 Years administrative experience with a financial institution supporting executive level managementExceptional communication skills, both verbal and written, with the ability to build relationships and effectively communicate with internal teams and executive level management to gather and convey relevant informationPolished and professional in phone and email communicationsExcellent time management, organization, and multi-tasking skillsExceptional analytical, problem-solving and organizational skillsAdvanced computing knowledge: Outlook, Word, Power point, OneNote and ExcelTeam player with exemplary work ethic that thrives in a fast-paced environmentAbility to interact with senior management under highly demanding conditionsStrong attention to detail, ability to work effectively under pressure and time constraintsAs an equal opportunity employer, ICONMA prides itself on creating an employment environment that supports and encourages the abilities of all persons regardless of race, color, gender, age, sexual orientation, citizenship, or disability.