Location: Purchase,NY, USA
Job Title: Fleet Administrator
Pay: $25/HR on w2
Location: Purchase NY
Summary:
This role is to provide support to the field fleet teams. This role is responsible for account payables and invoice processing for fleet expenses, and includes score carding, financial reporting, key performance indicator report generation, and issue resolution.
Accountabilities:
Responsible for accounts payable and administrative duties
Invoice payment and processing in accordance to company and department financial practices
Conduct reconciliations and statement reviews and resolve any discrepancies
Proactive tracking and customer alerts for known anticipated payment or warranty concerns
Resolve any vendor or customer inquiries
Financial and payables reporting to key stakeholders
Assist in developing and delivering department reports and scorecards
Weekly/Period financial reporting to key stakeholders
Develop team and department standard operating procedures and identify improvement opportunities.
Additional duties as assigned by Manager
Scope of Interactions:
50% Internal collaboration with field customer, fleet technicians, managers, and payables team
50% External daily interaction with vendors for payables process and issue resolution
Qualifications/Requirements
Minimum of 5 years experience in admin support and or fleet
Ability to effectively communicate in a professional and constructive manner internally and with suppliers
Ability to learn and update multiple accounts payable systems
Basic knowledge and understanding of private fleet operations with the desire to grow and learn in line of work
Must have strong analytical and problem-solving skills in order to formulate effective action plans to deal with issues proactively
Collaborate with peers to balance daily workloads and support the business
Willingness to embrace change and all other assigned duties for the greater good of the team
Produce/review various performance reports to drive results
Strong attention to detail
Flexible and able to work under pressure to include tight deadlines and multiple projects with strong organizational skills. Able to manage several tasks simultaneously
Proactively work to organize, respond to needs and anticipate what is needed by the individuals for whom she/he supports.